Privacy Policy
Updated 24th September 2025
This Privacy Policy explains how North Staffordshire Press & Academics (“we”, “our”, “us”) collects, uses, and protects your information when you use this website. We are committed to safeguarding your privacy. If we ask you to provide information by which you can be identified, you can be assured it will only be used in accordance with this Policy.
By using the North Staffordshire Press & Academics website, you agree to the practices described below. From time to time we may update this page, so please check regularly to ensure you are happy with any changes.
Information We Collect
Depending on how you interact with us, we may collect:
- Your name and contact details (email, phone number, postal address)
- Manuscript details or samples you choose to send
- Information required to process book sales or workshop bookings
- Details you provide when submitting enquiries, requesting quotes, or subscribing to our newsletter
How We Use Your Information
- To respond to enquiries and provide quotes tailored to your project
- To process book sales, orders, and workshop registrations
- For internal record keeping and to meet legal/financial obligations
- To improve our services and website
- To send you updates, guidance, or promotional information (only if you have opted in)
- To contact you occasionally for feedback or market research (you can opt out at any time)
Book Customers
If you purchase a book directly from us, we may collect your name, email address, and postal address. This is required to fulfil your order and maintain accurate records of book sales. Your information will not be used for marketing purposes unless you give explicit consent. Please note that payment providers (e.g. PayPal) and print suppliers (e.g. IngramSpark) also store order data under their own privacy policies, which we cannot control.
Authors
If you contact us about publishing, editorial, or mentoring services, we may store your name, contact details, and manuscript information. This helps us understand your needs, provide accurate quotes, and deliver our services. We may also store information in a secure CRM system for follow-up and record keeping.
You may opt out of communications at any time by contacting us. If you wish your details to be removed, we will anonymise or delete them, subject to legal/financial record-keeping requirements.
Workshops & Events
When booking onto workshops or events, we may collect names, email addresses, and (where relevant) organisation details. This information is used only to manage participation and keep you informed of updates. You will not be added to marketing lists unless you opt in.
Personal Data Retention
We retain personal data only as long as necessary for the purposes described above. Typically:
- Book order details are retained indefinitely to maintain royalty records
- Potential author enquiries may be kept for up to four years
- Workshop booking details are retained for administrative and reporting purposes
You can request removal or anonymisation of your data at any time.
Document & Manuscript Protection
Any manuscript samples, attachments, or editorial feedback exchanged during enquiries remain confidential. Files are only stored once a service is confirmed via payment. We do not share manuscripts externally, and your copyright remains fully protected as the original creator of your work.
Marketing & Newsletters
We only send marketing communications (such as advice, publishing tips, or news about new services) to individuals who have opted in. You may unsubscribe at any time by following the instructions in our emails or by contacting us directly.
Security
We are committed to ensuring your information is secure. We use appropriate physical, electronic, and managerial measures to prevent unauthorised access, loss, or misuse of your personal data.
Links to Other Websites
Our website may contain links to other websites. We are not responsible for the privacy practices of external sites. Please check the privacy policy of any other website you visit.
Your Rights
You have the right to:
- Request a copy of the personal data we hold about you
- Ask us to correct inaccuracies
- Request deletion or restriction of your data (subject to legal obligations)
- Withdraw consent for marketing communications at any time
If you wish to exercise any of these rights, please contact us at:
Assignment Clause
If North Staffordshire Press & Academics is ever sold or transferred, your data may be passed to the new owner but only used in line with this Privacy Policy. Any change of use would require fresh consent from you.
Consent & Changes
By using this website, you consent to the collection and use of your information as set out in this Privacy Policy. Any changes to this policy will be posted on this page with an updated date at the top.
